Meeting RoomsThe Ascension Parish Library has meeting rooms available for public use at the library in Donaldsonville (seats 60), Gonzales (seats 75) and Galvez (seats 60).
These rooms are used for meetings and programs sponsored by the library and by non-profit community service groups whose purpose is primarily educational.
Groups should be familiar with, and adhere to the applicable guidelines of the Americans with Disabilities Act of 1990.
The meeting room must be scheduled as far in advance as possible, and can be booked by adults only. Teenagers or children may use the meeting room only when adequate supervision by adults is provided at all times. The adult supervisors will be held responsible. Application forms are supplied by the library and must be completed and approved prior to reserving the room. A brief description of the club or group and the program should be included on the application form. Bookings can be made on an annual basis; however, annual reservations are not automatic and should be renewed every year.
The meeting room is assigned on a "first come, first served" basis.
Fees for materials, if any, are not to exceed $15 per person and must be cleared by the library. All pre-registration must be handled by the presenter of the program (not by the library).
When referring to the meeting location in news articles and other publicity, the official library name should be used: Ascension Parish Library.
There will be no meetings scheduled weekdays 3:30 - 5:30 PM. No more than two meetings per day will be scheduled - one only in the morning; one only in the afternoon or evening.
Groups may schedule meetings after the library is closed but should adjourn no later than midnight. Meeting rooms will not be booked on Sundays or library holidays.
If a group does not need a room that has been reserved, please cancel as soon as possible.
There is a policy of no smoking in the library. Light refreshments can be served at meetings, but arrangements must be made in advance with the library. No alcoholic drinks may be served. To the limit of its capacity, the refrigerator in each kitchen may be used for storage of cups, plates, ice, etc. Paper cups, etc., should be bagged when the meeting is over. The meeting room and kitchen should be in order when the group vacates the building. Meeting room chairs are to be arranged by the group preceding the meeting and should be properly stacked when the meeting is over. All articles brought into the meeting areas must be removed at the close of the program.
There should be no tape, tacks, nails, or other such items applied to walls, floors, ceilings, or other building surfaces.
Audio-visual equipment is available with arrangements made in advance. There must be a qualified operator who has successfully demonstrated (to library personnel) use of the projector equipment prior to the meeting.
Available Items for use in meeting room only
- Writing Board
- Video projector
- 16mm projector
The library should be notified promptly of any problems with use of the building or equipment.
Lights and air-conditioner must be turned off when leaving.
Doors must be locked when everyone has left the building.
The key to the meeting room must be checked out on the day of the meeting and returned to the library between 8:30 AM and 9:00 AM the next day on which the library is open. (AFTER 9:00 AM, THERE WILL BE A FINE OF $1.00 FOR EACH HOUR OVERDUE.) Failure to return the key promptly may result in the restriction of meeting room privileges.